Privacy notice

Who we are

This website is run by TFT Youth & Athlete Development CIC (“TFT Youth”, “we”, “us”), a community interest company currently being established serving Seaham, County Durham and surrounding communities. We are responsible for the personal information you share with us through this website.

Data protection registration: [To confirm: ICO registration number, or confirm whether registration is required]

Contact for privacy questions: info@tftyouth.co.uk

What we collect

When you make an enquiry through our application form, we collect:

• the programme you are interested in
• whether you are a parent or carer, an adult applicant or a referring professional
• the adult contact’s name and email address
• a telephone number, if you choose to give one
• the participant’s age group (not their date of birth)
• your town or area
• a short description of goals, if you choose to give one
• your confirmation that you are 18 or over and authorised to enquire, and that you have read this notice

We deliberately do not ask for diagnoses, medical records, financial documents or detailed accounts of bullying on this form. Please don’t include them. If more information is needed later, we will explain why and how it will be protected before asking.

How we use it

• to reply to your enquiry and talk through suitable options
• to assess whether we can offer support, which depends on funding, suitability and availability
• to plan our programmes, using anonymous totals (for example, how many enquiries we received for each programme)

We will not sell your information or use it for marketing without your separate permission.

Lawful basis: [To confirm: lawful basis for processing, for example legitimate interests or consent]

Where it is stored and who can see it

Enquiries are submitted securely over an encrypted connection and stored by our website host, Netlify, using its form handling service. Netlify may process data outside the UK under its own data protection terms.

Only people within TFT Youth who need to respond to enquiries can access them. Who has access: [To confirm: roles or people with access to enquiries]

We may share relevant details with our delivery partner, TFT MMA, only where this is needed to arrange a place or session you have asked about. [To confirm: confirm whether, and when, details are shared with TFT MMA]

Email notifications of new enquiries are sent to: [To confirm: notification email address]

How long we keep it

We keep enquiry information only for as long as we need it to respond and to manage any support that follows, and then delete it. Retention period: [To confirm: how long enquiries are kept, for example 12 months]

Your rights

You have the right to ask for a copy of the information we hold about you, to ask us to correct or delete it, and to object to how we use it. To make a request, please use the contact details above or on our contact page.

If you are unhappy with how we have handled your information, you can complain to the Information Commissioner’s Office (ICO) at ico.org.uk.

Cookies and tracking

This website does not use advertising trackers, analytics cookies or social media tracking. Fonts and images are served from our own website rather than third-party services.

Photographs

Photographs on this website show our own training sessions. They are not linked to any individual’s personal story unless that person, or their parent or carer, has given permission. [To confirm: confirm that photo permissions are in place for every image]

If you would like a photograph removed, please contact us and we will remove it promptly.